Job title: Accounts Receivable Clerk

Department: Accounting

Supervision:  Finance Manager, President

Summary of Position:

Under limited supervision the AR clerk is responsible for tracking and resolving outstanding payment issues, distributing invoices, posting daily receipts and generating aging account information in a timely manner. Performs a variety of bookkeeping functions in support of the Accounting Department. Provides overall support and backup for all accounting functions.

Daily Duties:

  1. Enter and post all AR and miscellaneous cash receipts.
  2. Review and send (electronically) daily invoices.
  3. Match invoices with shipping documents and file both hard copies and electronically.
  4. Independently review aging reports and make daily collection calls.
  5. Resolve customer questions and provide reconciliations in a timely manner.
  6. Independently research and interact with customers to resolve outstanding issues.
  7. Maintain AR database in Expandable with current information.
  8. Review, edit daily labor time sheets within allowed variance and run DONI report before 10:00 A.M.
  9. Review and prepare daily productivity reports for distribution by noon.
  10. Update daily Ship Audit Report.
  11. Anticipates and updates Finance Manager on potential problems
  12. Actively seeks and presents ideas to create efficiencies
  13. Handle petty cash requests and balance account when necessary.

Weekly / Monthly Duties:

  1. Prepare AR 8-day plus report.
  2. Prepare Bookings vs Sales Report.
  3. Send AR statements on the 10th and 25th of each month.
  4. Prepare for weekly AR meeting with Finance Manager.
  5. Prepare Sales Commissions.
  6. Review AR Open Shipments / Returns.
  7. Participates in month end and year end closing processes.

General Duties:

  1. Maintains a positive and approachable outlook
  2. Keeps work station organized and neat
  3. Maintains files of open and paid invoices
  4. Responds to internal requests timely
  5. Acts as a back-up for Accounts Payable, daily time sheets and reconciliation
  6. Helps file purchase orders
  7. Makes bank and post office runs
  8. Prepares for weekly AP meeting with Finance Manager

Requirements:

  1. Computer literate
  2. Use computer software programs for data entry and to generate required reports.
  3. Ability to sort, check, count and verify numbers.
  4. Ability to use 10-key calculator for a variety of accounting functions.
  5. Perform various general clerical duties such as copying, faxing, scanning, filing.
  6. Use a postage meter
  7. Sit for eight (8) or more hours a day.
  8. Must be self motivated and able to work with minimal supervision.
  9. Perform special assignments and other duties as required.
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