Standard Terms of Purchase
1. DEFINITIONS: “Buyer” means ESAM, Inc “Seller” means the party
identified on the face of an order. Products” means all
articles, materials, products, work or services to be furnished
pursuant to an order. Seller will not make any modification to
the Products, raw materials used to make Products, or the
specifications without prior written consent from Buyer.
2. ACCEPTANCE: An “order” is an offer to purchase and
when accepted by Seller becomes the exclusive agreement
between the parties relating to Products. Any of the
following shall constitute Seller’s unqualified acceptance of
an order: (i) written acknowledgement; (ii) furnishing of any
Products pursuant to an order; (iii) acceptance of any
payment for Products; or (iv) commencement of
performance pursuant to an order. Seller shall issue written
acknowledgments within 5 business days of order receipt.
Notwithstanding the foregoing, an order shall not operate as
a rejection of any offer by Seller (but merely of the terms
and conditions contained within such offer) unless such
offer contains variances in the description, quantity, price or
delivery schedule of the Products. No terms stated by Seller
in accepting or acknowledging an order shall be binding
upon Buyer if inconsistent with or in addition to the terms
stated herein unless accepted in writing by Buyer.
3. PRICE: If no price is stated herein, the price charged
Buyer for the Products shall be the lowest of (i) the price
last quoted by Seller or last paid by Buyer to Seller, or (ii)
Seller’s lowest price charged any customer for the Products,
regardless of any special terms or conditions.
4. INSPECTION: All Products shall be received subject
to Buyer’s right of inspection & rejection. Defective
Products or Products not in strict conformance with an order
or Buyer’s or Seller’s description or specifications, will be
held for receipt of instructions, at Seller’s risk, and if Seller
so directs, will be returned, at Seller’s expense. If Buyer
does not receive such written instructions within 45 days of
Buyer’s request therefore, Buyer may, without liability to
Seller, dispose of the goods, as it deems appropriate, at its
sole discretion. Buyer may, by written notice to Seller, and
in addition to other remedies provided by law, require
replacement or correction of rejected Products. Payment for
goods on an order prior to inspection shall not constitute
acceptance thereof or a waiver of a breach of warranty and is
without prejudice to any claim(s) of Buyer. Seller shall
inspect all Products prior to shipment to ensure conformance
with all requirements of an order.
5. PACKING AND SHIPPING: All items shall be
packaged, marked and otherwise prepared in accordance
with good commercial practices & Buyer’s instructions, if
any. Each package must be numbered & labeled with
Buyer’s order number, stock number (if applicable),
contents, & weight. An itemized packing list shall be
included in each shipment & the package containing the
packing list must be clearly marked as such. Each packing
list shall bear the Buyer’s order number & an accurate
description of the Products and quantities in the shipment.
Products shipped in excess of Buyer’s order may be returned
at Seller’s expense. Buyer will not be responsible for any
Products furnished without a written order.
6. DELIVERY: Delivery of goods shall be F.O.B. Buyer’s
location and shall not be complete until goods have actually
been received and accepted by Buyer. Notwithstanding any
agreement to pay freight, the risk of loss or damage in
transit shall be upon the Seller.
7. TAXES: Seller shall pay any federal, state, local or foreign taxes or other
governmental charges upon the production, transportation or
sale of the goods supplied hereunder. Unless otherwise
stated, the prices do not include sales or use taxes applicable
to the goods. All such taxes and charges shall be shown
separately on Seller’s invoice.
8. WARRANTY: Seller warrants that all Products, for the
later of a period of 15 months from the date Buyer receives the
Product or 12 months from the date the Product becomes usable
by the end user, shall: (i) be of good quality & workmanship and
free from defects, latent or patent, in material or workmanship,
(ii) conform in all respects to the Specifications, performance
standards, drawings, samples or descriptions of Seller and Buyer,
(iii) be free of any claim of any third party; and (iv) be
manufactured in accordance with generally accepted good
manufacturing (including, but not limited to cGMP, if applicable)
and quality practices. These warranties are in addition to all other
express warranties and legal rights. No remedy available to
Buyer for the breach of any warranties shall be limited except to
the extent and in the manner expressly agreed upon by Buyer in
an executed document. Buyer’s approval of any sample or
acceptance of any Products shall not relieve Seller from
responsibility to deliver Products and to perform services
conforming, in all respects, to the sample. These warranties shall
not be deemed waived either by reason of Buyer’s acceptance of
Products or by payment for them and shall survive delivery. In
the event of a breach of warranty, Buyer may return such
Products, at Seller’s expense, for correction, replacement or
credit as Buyer may direct. This warranty shall apply to
replacement Products & parts. Seller shall effectuate corrections
or replacements within 10 days of receipt of Products.
9. CONFIDENTIAL INFORMATION: Seller agrees to
keep secret & confidential all confidential, proprietary or
non-public information of Buyer and the existence, terms
and conditions of an order (“confidential information”). In
addition, the Seller agrees to (i) disclose the confidential
information only to its employees who need to know for
purposes of fulfilling an order, and (ii) use the confidential
information only for the purpose of fulfilling an order. It is
understood that no license (expressed or implied) is hereby
granted by the Buyer under any confidential information.
10. NOTIFICATION REQUIREMENT: TIME IS OF
THE ESSENCE. If, for any reason, at any time, Seller
shall refuse or be unable, or should reasonably anticipate
being unable to deliver any part or all of the Products in
accordance with the terms hereof, Seller shall notify Buyer
of such refusal or inability at the earliest possible time and
by the most practical means under the circumstances. Such
notification shall not be deemed to operate as a release of
Seller from its obligations under an order. Buyer shall have
the right to replace, modify and/or cancel any delayed open
orders without any liability to Seller. In the event of such a
replacement or modification, Seller shall pay to Buyer (or
at Buyer’s option, it may offset such amount from any
amount owed to Seller) promptly upon demand, an amount
equal to the cost of such replacement or modification, less
the amount which would have been payable to Seller for an
equal quantity and quality of Products, plus any amount
incurred by Buyer to effectuate such replacement or
modification. Such amount is agreed to be damages for
Seller’s non- performance and shall not, in any event, be
construed to be a penalty. Price increases or extensions of
time for delivery shall not be binding upon Seller unless
evidenced by a change order issued by its authorized
representative.
11. INTELLECTUAL PROPERTY: Seller hereby grants
a perpetual, paid-up license relating to any Software or
other embodiment of intellectual property embedded in the
Products, as necessary for Buyer’s purchase, use,
maintenance and/or sale of Products. Seller expressly
warrants that all copyrightable works of original authorship
(including but not limited to computer programs, technical
specifications, documentation and manuals), ideas, inventions
(whether patentable, patented or not), know-how, processes,
compilations of information, trademarks and other intellectual
property (collectively, “Deliverables”) shall be original to Seller
and shall not incorporate any intellectual property (including
copyright, patent, trade secret, mask work, or trademark rights)
of any third party. All Deliverables that are created in the
course of performing any order (separately or as part of any
Products), and all intellectual property rights in Deliverables,
are owned by Buyer and not by Seller. Seller agrees that all
works of original authorship created by Seller in connection
with each order are “works made for hire” as that term is used in
connection with the U.S. Copyright Act. To the extent that, by
operation of law, Seller owns any intellectual property rights in
the Deliverables, Seller hereby assigns to Purchaser all rights,
title and interest, including copyrights and patent rights, in such
Deliverables.
12. INDEMNIFICATION AND INSURANCE: Seller
shall defend, indemnify, and hold harmless Buyer, its
officers, employees, agents, representatives, customers or
affiliates (“Buyer’s Affiliates”) from any claim, suit, loss,
cost, damage, expense (including, without limitation, the
costs and expense incurred in defending suits or actions
alleging liability) to any person of whatsoever nature of any
kind arising out of, as a result of, or in connection with (i)
Seller’s performance of an order; (ii) omissions or
negligence of Seller or its officers, employees, agents,
representatives, affiliates or subcontractors; (iii) the
Products; or (iv) a claim for infringement of rights in, to or
under patents, trade marks, copyrights or other IP rights by
the manufacture, design, use, maintenance, support or sale
of any Products. Without in any way limiting the foregoing,
Seller and any person or entity performing work for or on
behalf of Seller under an order shall maintain public
liability and property damage insurance covering Seller’s
obligations hereunder and the Products and shall maintain,
in accordance with applicable law, workers’ compensation
insurance covering all employees performing work with
respect to an order. This provision shall survive expiration
or termination of an order.
13. TERMINATION: Buyer shall have the right, without
any liability or costs to Seller, to cancel any unshipped
portion of an order (i) a portion of which is not in strict
conformance with an order or Buyer’s or Seller’s
description or specifications, (ii) in the event Seller has breached
an order, any warranty or its obligations to Buyer, (iii) in the event
that Buyer’s business is interrupted because of strikes, labor
disturbances, riot, fire or Acts of God or any other cause beyond
the control of Buyer or (iv) if the Seller makes an assignment for
the benefit of creditors, a receiver or trustee is appointed with
respect to the Seller’s business, the Seller is adjudicated insolvent
or if the Seller files or there is filed against Seller a petition for
bankruptcy or other relief under the Bankruptcy Code or any
successor statute. Buyer shall have the right to cancel any
unshipped portion of an order, in whole or in part, at any time, for
a reason other than that set forth above, in which event Buyer shall
be liable to Seller for the actual amount of Seller’s costs reasonably
incurred in contemplation of performance of the canceled portion,
less any amount saved by Seller as a result of such cancellation
and less any amounts which could have reasonably been mitigated
by Seller. Seller is cautioned not to ship, fabricate or build
inventories of raw or finished stock at a rate faster than is required
to meet delivery requirements of an order.
14. COMPLIANCE WITH LAW: Seller warrants that the
Products, including all packaging thereof, shipped pursuant to an
order shall have been produced in compliance with and meet the
minimum standards of all applicable federal, state and local laws,
regulations, rules, guides, ordinances and/or standards (“Laws”).
Upon request by Buyer, Seller shall furnish Buyer with a
certificate of compliance with any Laws. Seller acknowledges that
Products provided under this Agreement may be subject to U.S. and
applicable foreign export laws and regulations and will perform its
obligations under this Agreement in a manner consistent with the
requirements of all applicable U.S. and foreign laws and regulations, the
Foreign Corrupt Practices Act and Anti-boycott laws. Specifically,
Seller agrees that the shipment or provision of Products, and any related
technical data or information, will not violate U.S. export laws or
regulations or the import laws and regulations of applicable foreign
states. Seller will be responsible for obtaining, recording, filing and
maintaining all export and import documentation including all licenses
and permits, as well as for the payment of associated fees. Seller shall
appropriately label containers of all Products which are known to
constitute a health, poison, fire, environmental, safety or explosion
hazard and shall provide Buyer any and all material required for
Buyer to comply with all laws, regulations, rules, guides,
ordinances and/or standards, including, without limitation,
Material Safety Data Sheets.
15. EQUAL OPPORTUNITY: The Equal Opportunity clause in
Section 202 of Executive Order (E.O.) 11246, as amended, Section
503 of the Rehabilitation Act of 1973 (Handicap) and the Vietnam
Era Veterans Readjustment Assistance Act of 1974 (38 U.S.C.
2012), and the implementing rules and regulations in Title 41,
GFR, Part 60 are incorporated herein by reference unless an order
is exempted by rules, regulations, or orders of the U.S. Secretary
of Labor issued pursuant to Section 204 of E.O. 11246 or
provisions of any superseding E.O. As used in said clause,
“Contractor” means Seller. Seller agrees to provide Buyer with an
executed EEO Certificate indicating Seller’s compliance or exempt
status, annually upon request of Buyer.
16. ASSIGNMENT: Seller agrees that Seller will neither assign
its rights nor delegate its obligations under an order without the
prior written consent of Buyer. Any attempted assignment violates
this paragraph shall be VOID AB INITIO.
17. GOVERNING LAW: Irrespective of the place of performance
of an order, an order shall be interpreted in accordance with the
laws of the State of Oregon, without reference to choice
of law provisions. Each party hereby irrevocably consents to the
exclusive jurisdiction of the state & federal courts located in the
county & state of Buyer’s location, in any action arising out of or
relating to this Agreement and waives any other venue to which it
may be entitled by domicile or otherwise.
18. AMENDMENT, MODIFICATION, WAIVER AND
REMEDIES: Performance of an order must be strictly in
accordance with its stated terms & conditions & no change,
modification, revision or waiver shall be binding unless executed
by Buyer. No waiver of or failure to perform any or all of these
terms/conditions shall constitute a waiver of or an excuse for nonperformance
as to any other part of this or any other order. No
remedy herein provided shall be deemed exclusive of any other
remedy allowed by law or in equity. Under no circumstances
shall Buyer be obligated for consequential damages, loss of
revenue or profit, or any amount in excess of the total amount
stated on the face of any order. Seller shall bear all expenses,
including reasonable attorneys’ fees, Buyer incurs to enforce its
rights under an order.
19. BUYER’S PROPERTY: All tooling, dies, parts, schedules,
and Specifications and all reproductions thereof, any other
property furnished to Seller by Buyer or paid for by Buyer, shall be
(i) the property of Buyer, (ii) clearly identified as Buyer’s property
by Seller, (iii) subject to removal at any time upon Buyer’s
demand, and (iv) used only in filling orders from Buyer or its
nominee. Seller assumes all liability for loss of, and damage to,
such property and Seller shall, unless otherwise directed in writing
by Buyer, insure at Seller’s expense such property in an amount
equal to the replacement cost thereof with loss payable to Buyer.